Terms and Conditions
It is important that you understand this document (the ‘Contract’) because it sets out the terms and conditions (‘Terms’) that will govern the contractual relationship between you and London Churchill College (the ‘College’ or ‘we’).
London Churchill College (‘’the College’’) is a private limited company registered with Companies House of England and Wales. Company Registration No. 05995926. Registered office address: Barclay Hall 156B Green Street E7 8JQ.
The College is regulated by the Department for Education and Student for Office for our higher education provisions.
Our principal place of business is Barclay Hall, 156B Green Street, Upton Park, London E7 8JQ.
1.2 CONTRACT WITH THE COLLEGE
The (“Contract”) between you and the College incorporates the following documents:
- The offer communicated to you (“Offer”) following your application to a course
- The terms set out in this document
- The policies and regulations referred to (as amended from time to time) in this document
- The published material as at the date of your Offer.
If there is any inconsistency between the documents in your Contract, the document will prevail in the above order.
1.3 FORMATION OF CONTRACT
You enter into a Contract with the College at the point at which you accept our Offer of a place to study with us. At that point, a legally binding Contract is formed between you and the College. If you do not wish to be abide by the terms of this Contract, please do not accept the offer.
If any part of the contract is not clear to you, please consult with us before accepting the Offer of a place at the College.
1.4 EXPIRY OF CONTRACT
Unless the Contract is terminated earlier, the Contract between you and the College will expire on the completion of the Programme regardless of whether you have been awarded a degree/certificate
2.1 STUDENT’S OBLIGATION
By accepting an Offer and enrolling for the programme you agree to abide by the terms of this Contract and all other policies and procedures set out below. The College may terminate its Contract with you for a number of reasons detailed in Part 4 below and as a result of provisions made in the following policies and regulations:
Academic Appeals Policy and Procedure
Academic Discipline Policy
Data Protection Policy
Equality and Diversity Policy
External Speaker and Events Policy
Health and Safety Policy
Management of Prayer and Faith Facilities Policy
Mitigating Circumstances Policy
Modern Slavery Policy
Personal Tutoring and Enabling Student Development Policy
Progression and Completion Policy
Recognition of Prior Learning (RPL) Policy and Procedure
Recruitment, Selection and Admission Policy
Registration and Certification Procedure
Security and storage of confidential documents procedure
Student Code of Conduct and Disciplinary Procedure
Student Complaints Policy and Procedure
Student Support and Reasonable Adjustments Policy
Student Welfare Policy
Work Experience Policy
Tuition Fee Policy (Including refund and bursaries)
Library / IT using policy
Fitness to Study Policy
The College Data Protection Policy and Data Consent Policy
Policy on the Audio Recording of class lectures and Seminar for Personal Use by Students
If the course or programme you enrolled for requires you to agree to the terms and conditions of professional bodies or third parties such as Pearson used by the College; by agreeing to this Contract you agree to abide by relevant professional bodies’ terms and conditions.
You are required to disclose all relevant information at the time of your application to the best of your knowledge and information. Your disclosure obligation continues until completion of the programme and award.
You are required to disclose all current or prospective criminal convictions and fines at the time of your application for a programme.
You are required to disclose your relevant physical and mental medical conditions, such as infectious diseases.
2.3 COURSE ATTENDANCE, PARTICIPATION AND PRIVATE STUDY
To attend scheduled class, seminars and other activities as per your course/programme requirement, to undertake private study and submitting your own course work on time within the deadline.
You must notify us of any absence from attending the class, seminar and your inability to submit course work supported by an acceptable reason with evidence
You must not or seek to take unfair advantage over other student taking any programme with the college in breach of academic misconduct.
2.4 COMPLAINCE WITH THE REGULATION
By accepting our Offer of place with the College, you agree to familiarise and abide by the rules, regulation, policy and procedure listed above (2.1)
The College reserve the right to amend, change or alter the above policy and procedure without any prior notice only for clarity and benefit of the students. However, if any change materially affects the contract between you and the College, we will consult and agree with you such changes.
2.5 TUITION FEE, DEPOSIT AND DEBT
You are responsible for the payment of the Tuition Fee. You will be invoiced by the College for the full amount unless you have:
- Financial support via Student Loan Company; or
- An official letter from an employer or a sponsor indicating responsibility for the payment of your fees in full or part.
- If the employer or sponsor or student finance does not pay the Tuition Fee in full or make partial payment by the due date, we will invoice you for the balance and you will be fully liable for it.
If our Offer of place requires you to pay a deposit and if it is not being paid by the date stated we may withdraw the Offer or terminate the Contract without giving you further notice.
If for any reason any amount of tuition fee is outstanding the College reserve the right to charge interest on the outstanding balance at the rate of 5% above HSBC Bank Plc base rate from the date balance is due.
Every year the College reviews its Tuition Fee and increases it in line with the retail price index but does not decrease the Tuition Fee even if the retail price index changes downwards. You will be liable to pay the first-year level Tuition Fee subject to increases in the retail price index for the duration of the programme. However, after the expiration of the specific period of the programme, if you require to resit or retake any additional academic year, you will be charged at the then current applicable rate for that academic year.
Any sum due from you regardless of academic debt or non-academic debt, must be paid within the due date and the College reserves the right to recover the debt by legal means. The College will stop or prevent you from continuing the programme or will withhold academic progression for non-payment of academic debt. However, the College will not do so in the case of non-academic debt.
Please read our Tuition Fee and Refund Policy for further details before accepting the offer as the tuition fee policy is part of the contract.
3.1 THE COLLEGE OBLIGATION/DELIVERY OF SERVICES
The College will use reasonable care and skills to deliver its services and courses in accordance with published materials and this contract. However, this may not always be possible due to circumstances beyond the College’s control and the terms or content of the course or services as published may need to be changed. The College will endeavour to minimise the change and any significant changes to the terms of the Contract or your course will be bought to your attention as soon as possible.
If the changes prejudicially affect you, you may either cancel the Contract or withdraw from the course without any liability to the College for Course Fees even after expiration of the cancellation period or transfer to such other course as we may offer you. These will apply to:
- A situation where a course or module has been cancelled due to insufficient enrolments to make it viable.
- Published course or module content change following suitable student consultation in order to improve the quality of educational services, to meet the latest requirements of a commissioning or accrediting body, in response to student feedback.
If you choose to cancel the Contract (and withdraw from your course) in accordance with this Clause, where possible we may assist you in finding an alternative comparable course with another higher education provider in the United Kingdom.
3.2 DIFFERAL OR TRANSFER OF STUDY
If we permit to differ your place or transfer the programme, your contract with the College will be amended but subject to your continuance acceptance of the terms and conditions of the policies and regulation in place. By enrolling to the differed or transferred programme you will be consenting to the amendment of the contract. However, you are not entitled to amend your part of the contract without our written consent.
The College will use its best endeavour to provide its resource services such as library, IT, laboratory and other services as per the College published materials. Sometimes it may not be possible for the circumstances beyond the College control such as:
- Industrial action of the College staff or third parties;
- Unexpected departure or absence of key members of staff;
- Power failure;
- Acts of terrorism;
- Damage to buildings or equipment;
- Acts of any governmental or local authority; or
- The College IT system failure, repair or improvement
- Health and safety policy
The College cannot limit it liability in negligence in respect of death or personal injury. However, the College reserves the limit of liability in contract, tort, breach of statutory duty and misrepresentation, in all of these cases our liability limit to the amount of tuition fee paid by the students or the amount of insurance money received from its insurer.
The College does not accept responsibility or liability for loss of personal property. You are reminded not to keep any personal belonging unattended at any time for security reason and loss and damage. You are reminded to take out personal insurance to cover any loss or damage to personal property.
4.1 YOUR LEGAL RIGHT TO CANCEL THE CONTRACT
You have a legal right to cancel the contract if you wish to withdraw from the course within 14 days of accepting the offer of place of study with us. You do not have to give any reason for cancellation. After 14 days your legal right will expire and you will become liable for the full tuition fee.
To exercise your right to cancel, please inform the Admission Team at Upton Park Campus, Barclay Hall, 156B Green Street, E7 8JQ in writing or by email to firstname.lastname@example.org. You must use our reference, your full name and address, course details.
Subject to next paragraph if you cancel the contract within the 14 days period, full refund of your tuition fee will be made using the same means of payment to the same person or authority who paid the tuition fee.
If you begin the course during the cancellation period and you cancel during the cancellation period, you are required to pay us an amount proportionate (in comparison with the course fee due over the contract period) to the service we provided at the point of your notification of cancellation. For further details please read our Tuition Fee and Refund
4.2 TERMINATION OF THE CONTRACT BY THE COLLEGE
The College, without accepting any liability may cancel your registration thereby terminating the contract with you, for the following reasons and any other reason which may raise in the future:
- You failed to response or provide our request for information in support of your application/enrolment within the date we stipulated;
- If there is a change in your circumstances during acceptance of our Offer and start of the course which makes it inappropriate for you to study on your course;
- If any information becomes known to us about you which makes it inappropriate for you to study on your course;
- If you have not provided all relevant information, or you have supplied false or misleading information, relating to your application for your course;
- If you fail to enrol in accordance with the Enrolment and Registration Policy;
- If you fail to pay outstanding fees;
- If there is reason for us to believe that you are not fully engaged with your studies, or that you may have left the course;
- If an action is taken in accordance with the appropriate Disciplinary Procedures, Fitness to Study Procedure; or
- If an action is taken in accordance with the decision of a Board of Examiners.
4.3 EFFECT ON TERMINATION OF THIS CONTRACT
On termination of this contract:
- You shall not be entitled to enrol on your course (if, at the date of termination, you have not already enrolled); and
- You shall be required to stop studying on your course and to leave the College immediately (if, at the date of termination, you have enrolled);
- You must return your Student Identification Card, together with all property owned by the College or Partner; and
- You must pay all outstanding fees, charges and debts immediately.
Any action taken under the above provisions will not restrict the College or Partner’s ability to take any other action that it may be entitled to take. The College or its Partners will not be liable for any loss or damage which you may suffer as a result of termination by us.
The College, subject to the consent of the Student, and the Fee Payer, may reasonably have use of the Student’s details and academic achievements, including images or recordings of the Student for promotional purposes.
5.3 GENERAL DATA PROTECTION REGULATION
Any information provided to The College may be held on computer and on papers which shall be used by The College in accordance with its data protection registration and the data protection policies.
The Student is obliged to notify The College of a change of address, phone number or email address while enrolled on a course.
London Churchill College will use your personal information for academic and/or administrative purposes, including providing references on your behalf. The College is legally required to release your personal data to statutory bodies such as the Higher Education Funding Council for England (HEFCE), the Universities and Colleges Admissions Service (UCAS), the Student Loans Company (SLC), the Higher Education Statistics Agency (HESA) and the Office for Students (OfS). All uses that HESA makes of your HESA information will be within the purposes set out in their Collection Notice, which can be read in full at HESA website.
The College, the Government or their respective agencies may need to check the accuracy of personal information provided by students against external data sources. Your personal data will also be released where other legislation, such as the Protection of Children Act 1999 or the Mental Health Act 2007, overrules the principles of the Data Protection Act 1998. For further details please read our General Data Protection Policy.
5.4 EQUAL OPPORTUNITIES
The College operates an equal opportunities policy. It aims to ensure that no applicant will receive less favourable treatment on the grounds of age, gender, marital status, disability, race, nationality, ethnic origin, sexual orientation, or political or religious belief. For further details please read our Equal Opportunity Policy.
The terms and conditions and the contract are governed by English Law. In case of dispute only English Law has jurisdiction. You agree to submit to the exclusive jurisdiction of the English court resolving any dispute arising between the College and yourself.
If any of the terms and conditions are held by the English Court to be not valid or legally enforceable, the other terms and conditions and rest of the contract will be enforceable in law.
Heading of the terms are reference purpose only.
5.6 THIRD PARTY RIGHT
This contract is only enforceable by the College and you. Under this contract no other person or third party has any right. The Contract (Right of Third parties) Act 1998 is excluded.
5.7 CORRESPONDENCE AND SERVICE OF NOTICE
All communication including service of notice will be communicated by email to the email address you provided on the application form. Students are reminded to check their email regularly (recommended at least once a day) and make sure that emails from the College are not being treated as junk or spam email.
Any notice served by you is deemed to be served if it is has been posted to us by first-class post (please keep postal record) to the following address:
London Churchill College, Barclay Hall 156B Green Street E7 8JQ
Or to the following email address: email@example.com
Postal service will be effective on the third day of posting by royal mail first class post and following day if it is being served by email.